Health & Student Safety

  medical health forms 

• All students
  Notes: This form must be used for documenting all required vaccines.  Preschool through 12th grade | Maternelle à la Terminale
  Student Immunization CertificateVaccine Requirements for Children Enrolled in Preschool Programs and in Schools - Maryland State 2021 - 2022

   

• Vaccination Clinics:
  Montgomery County Immunization Clinics

 Formulaires pour la Maternelle

Maternelle :
This Emergency form is required in PAPER format on the First day of school. 
Emergency Form 

Maternelle  :
This form is a comprehensive physical exam and includes a lead blood test required in Montgomery County. It is to be completed by both the parents and the physician.  
Health Inventory Maryland

Maternelle  : 
If you child takes medication, this form must be completed by a doctor practicing in the United States. 

Medication Administration Authorization Form 

• Grades 1st-12th | CP-Terminale 
  • Notes:  Health assessment or physical exam for 1st to12th grades | CP to Terminale students. A portion is completed by the parents and a portion is completed by your child's health care provider. A physical exam is required upon entry to school and again when entering 1st, 7th, and 10th grade.  This exam needs to be within 9 months of the start of school. French version available.
    Record of Physical Examination (Health Assessment) 
  • Notes:  If your child requires any prescribed medication during school hours this form MUST be completed by a health care provider licensed in the United States. Medications without accompanying health care provider orders and parent/guardian consent will not be accepted. French version below.
    Authorization to Administer Prescribed Medication
  • Over-the-counter-medication-authorization
    Notes:  Over the counter medications may be authorized on this Health Portal from the home page.  Click on the Medications tab on the left bar, then OTC and place a check by all authorized medications. Then click save.  You will receive an email asking you to authorize these medications.

The next four forms are used if your child has severe allergies, asthma, diabete or epilepsy.  For students in all grades.  However if your student is in Preschool, an additional form is needed.

• • ALLERGIES
    Notes:  If your child has a severe allergy (food, insect stings or latex) please have a health care provider licensed in the United States complete this form.Emergency Care for the Treatment of Anaphylaxis
  • ASTHMA
    Notes:  If your child has asthma and requires an inhaler while at school please have a health care provider licensed in the United States complete this form.Asthma Action Plan 

  • DIABETES
    Notes:  If your child has diabetes please have a health care provider licensed in the United States complete this form.
    Maryland Diabetes Medical Management Plan

  • EPILEPSY
    Notes:  If your child has a seizure disorder or is diagnosed with epilepsy please have a health care provider licensed in the United States complete this form.
    Seizure Action Plan 

  Notification of existing illness or requires medication at school
 

If your child has an existing medical condition (asthma, allergies…) or requires medication during school hours, contact a school nurse to inform them and submit the appropriate forms. These forms must be completed each year by a Health Care Provider licensed in the United States.  

Please speak with the school nurse and your child’s teacher regarding health concerns.  If your child has a medical concern not found here, the school nurse can help you develop a plan of care for your child. 

IHP (PAI) - Individual Health Plans:
 

• Preschool:

Medication Administration Authorization Form

• 1st-12th grade:

Emergency Care for the Treatment of Anaphylaxis

Asthma Action Plan

Seizure Action Plan

MEDICATION :
 

• Preschool: 

Medication Administration Authorization Form

• 1st-12th grade:

Authorization to Administer Prescribed Medication

• Food: Remind your child not to share food on the bus or at school due to severe food allergies.

Our Nut-free policy

• Hand Washing: Please encourage and reinforce with your child the importance of proper hand washing

Handwashing

• Covering your cough

Covering your cough

• Sick Child at School - We will notify you if your child is sick at school.  Please make arrangements to have your child picked up from school as soon as possible.
   
• Colds: Understanding and preventing colds

Colds

• Lice: Inform the nurse at the onset of the outbreak to prevent infestation of other children. Retreatment may be required in 9 days.

Lice

 ONLINE HEALTH PORTAL - SNAP 

Rochambeau uses an electronic health record system called SNAP. You can scan and submit the required medical forms online, and complete or update your child's file electronically.

All families should receive an introductory email from noreply@studentehr.com with an access code.  If you did not receive an email check your spam.  You may try to log in at https://www.studentehr.com and use the email address you provided the school then click on forgot password.  If this does not work, please contact nurse@rochambeau.org, so we can activate your account.

On the SNAP Health Portal (www.studentehr.com)
You will be able to:

1. Authorize over-the-counter medications (OTC). We will send an email notifying you when you can do this at the beginning of each school year. 

2. Update contact information

3. Update medical concerns 

4. All health forms are found here and maybe printed and uploaded

Please keep your child home if they are sick or have any of the following: fever, diarrhea, vomiting, cough or sore throat.

They may return to school only if fever free without the use of medication. A fever is a temperature of more than 100.4 degrees fahrenheit (38 degrees celsius). 

If your child has been diagnosed with an infectious illness, please notify us at nurse@rochambeau.org as soon as possible to discuss your child’s return to school.

When to keep your child home

All incoming students are required to have a recent Record of Physical Examination (Health Assessment) and Student Immunization Certificate in accordance with Maryland State regulations. An email with details will be sent by the nurse.

We are using an electronic health portal “SNAP”. You will be receiving an email from noreply@studentehr.com with your code to submit completed forms. 

If you are living abroad, we encourage you to complete the Physical Examination and Student Immunization Certificate with your local doctor.  A Health Care Provide licensed in the United States is required to complete medication forms and forms pertaining to existing medical conditions.  If you have any questions or did not receive your code, please contact nurse@rochambeau.org.  

We ask that health forms be submitted as soon as possible.  Please carefully review the information below that outlines the medical requirements for students for the grade levels in which new documentation is required.

  RE-ENROLLING PRESCHOOL STUDENTS AND STUDENTS ENTERING KINDERGARTEN
 

1. Student Immunization Certificate: 
   Note if your child is entering kindergarten, a second Varicella (chickenpox) vaccine is required, unless your child had the disease and the month/year have been documented
   Student Immunization Certificate

2. Emergency Form : updated each year
   Emergency Form 

If your child requires medication or has an existing medical issue please provide the appropriate forms found under the Chronic Illness tab

  RE-ENROLLING STUDENTS ENTERING 1ST GRADE
 

1. A Record of Physical Examination (health assessment) is required for all returning students entering 1st grade
   Record of Physical Examination

2. Student Immunization Certificate
   Student Immunization Certificate

If your child requires medication or has an existing medical issue please provide the appropriate forms found under the Medical Forms tab. Please note the medication administration form changes in the elementary school.

  re-enrolling students entering 7th grade
 

1. A Record of Physical Examination (health assessment) Please note this was previously required for 6th grade.
   Record of Physical Examination

2. Student Immunization Certificate:  Students entering 7th grade require a Tdap and MCV4 vaccination.  These are to be given after the age of 10.   
   Student Immunization Certificate
   If your child requires medication or has an existing medical issue, please provide the appropriate forms found under the Medical Forms tab.

 RE-ENROLLING STUDENTS ENTERING 10TH GRADE
 

1. A Record of Physical Examination (health assessment)
   Record of Physical Examination
   If your child requires medication or has an existing medical issue, please provide the appropriate forms found under the Medical Forms tab.

  all students
 

For all students in 1st grade through 12th grade:
An email will be sent when you may log on to SNAP to authorize over-the-counter medications for use during school hours.  This is required every year.  Please do not do this until you are notified by email.

For all students Preschool to 12th grade:
You will be asked to update contact information and medical conditions in two systems.
SNAP will make a request and the school will send an email with a link to update emergency contact information and medical concerns. 

If your child requires medication or has an existing medical issue, please provide the appropriate forms. These forms must be submitted each year, please see the Medical Forms tab. 
 

A health portal SNAP is accessible for all families. We invite you to download the forms, complete them and then upload in SNAP.

Health and Wellness Websites

We follow the policies established by the Maryland Department of Health and the Montgomery County Department of Health and Human Services regarding communicable diseases and immunization requirements. Vaccinations may be obtained through the Montgomery County Immunization Program.  The Center for Disease Control and Prevention, and the American Academy of Pediatrics guide our nursing practice.

• We endeavour to limit students time away from class.

• If a student has a temperature of >100 °F or is vomiting, the parent or guardian is immediately contacted and asked to collect the student.
   
• We understand problems caused by work issues and long commute times, and will assist you as much as possible, but please avoid having your child remain in the infirmary for an entire school day. Please make alternative plans in advance for someone to take care of your child in case of illness.
   
• The Forest Road campus infirmary is generally staffed from 8:00-5:30pm.
   
• The Rollingwood campus infirmary is generally staffed from 8:00-4:00 or from 9:00-5:00pm.
   
• In case of illness, children should remain home until fever free and/or no longer vomiting for 24 hours.  Please consider both your child's needs and the welfare of other students.
   
• In order for prescription medication to be administered, the appropriate form must be signed by both a parent and a doctor. Prescribed medication kept in the clinic will accompany students on field trips.  Medication must be kept in its original container.
   
• Undesignated or “stock” Epinephrine auto injectors are kept on the school premises for emergency treatment of students with an unknown history or a severe allergic reaction. Please note that such undesignated auto injectors are not sent on field trips. 
   
• Students are not permitted to carry medication while at school without prior written authorization from their doctor and parents or guardian.
   
• A limited list of over-the-counter medications may be administered to students by the nurses with the prior consent of parents or guardians.
   
• We strongly encourage students and families to receive the yearly influenza vaccine.